Traditional Camping at Ma-Ka-Ja-Wan Scout Reservation

Coordinating payments and finances for a trip to summer camp can be a challenging job, but the Northeast Illinois Council and Ma-Ka-Ja-Wan Camp Staff strive to make it as easy and painless as possible for everyone. Here’s what you need to know:

For Scouts, Parents, and Unit Leaders

  • Most Troops and Crews have a “summer camp contact” for Ma-Ka-Ja-Wan.  Contact them, to find out what your Unit’s payment deadlines are.  They will be earlier than the “council” deadlines listed.  Contact your Scoutmaster or Crew Advisor if you do not know your “camp contact” information.
  • Families will submit all payments to their Scout’s Unit, who will settle up with us (only exception is Provisional Camp).
  • The Unit’s “camp contact” will complete the online registration for their week (or weeks) of Traditional Camp.
  • The online registration for 2018 Ma-Ka-Ja-Wan Scout Reservation (MSR) Traditional Camp opens January 2, 2018.

IMPORTANT: These are our Council’s registration and payment deadlines listed below.  Your troop or crew’s deadlines will (need to) be earlier.

2018 REGISTRATION INFORMATION

  • January 2:  Registration opens.  The (per) Scout deposit is $125, and the (per) Adult deposit is $0, for each week attending.  See deadlines below.
  • May 1 (11:59 pm):  $325 Early Bird Scout Fee ends (lower than 2017) ends and $350 Regular Scout Fee begins, so get them registered and paid online by then.  Because of the lower Early Bird Fee, all Scouts pay the same amount, no matter how long they have been with the Troop.
  • May 2 (12:00 am):  The full amount is now due for all Scouts ($350) and Adults ($180, if not free) you register online.
  • June 1 (11:59 pm):  Registration closes for all 6 weeks of camp.

FULL-TIME ADULTS:  TWO REGISTRANT TYPES.  See ratio information below.

  • Free Adult – $0 per week
  • Adult – $180 per week
  • Your Free Leader/Scout Ratio will be automatically calculated online as you register your Troop for the Traditional Camp (Merit Badge) program.  You will no longer have two Adult registrant types to choose from, and you won’t have to figure it out (if he or she is free, or not) before registering them.  The system will do it for you!

FULL-TIME ADULT LEADER/SCOUT RATIO, PER WEEK

  • 1 Free Adult for 1 to 10 Scouts
  • 2 Free Adults for 11 to 20 Scouts
  • 3 Free Adults for 21 to 30 Scouts
  • 4 Free Adults for 31 to 40 Scouts
  • 5 Free Adults for 41 to 50 Scouts
  • 6 Free Adults for 51 or more Scouts

PART-TIME ADULT LEADERS:  Their $30 daily fee is paid at camp only.  They cannot be counted as “Free Adults”.

NOTES

  • High Adventure Trek is a completely separate program and registration, and their Scout and Adult fees include staying in Wabaningo before and after their trek.  So, these scouts will not (cannot) be counted in your Adult Leader/Scout ratio.
  • Part-time Adult Leaders cannot be Free Adults.  They pay the $30 daily fees, and only at camp.  Do NOT register them online, or you will have to pay $180 for each of them, no matter how long they are in camp.

Merit Badge Fees

Some merit badges have additional costs for materials or other considerations. For these, we use a ticket system—each badge requires a certain number of tickets and scouts/leaders buy tickets at the Trading Posts and the Country Store. Our (2017) listing of Merit Badges shows you what each badge costs (check these right before you leave for camp—sometimes prices change).

Council Provided Bus Information and Fees

REGISTRATION INFORMATION

  • January 2: Online registration opens
  • May 15 (11:59PM): The early bird fee ends:  $50 one-way, $100 round-trip
  • June 1 (11:59PM): Registration closes for all bus weeks

The Northeast Illinois Council will again offer buses to and from MaKaJaWan during Weeks 1, 3, 5, and 6 for your troop, crew, and Provisional Scouts.

OUT-OF-COUNCIL UNITS:  Out-of-council units that live near our pick-up location in Northbrook (Neiman Marcus at Northbrook Courts), are welcome to join us.

WEEKS 2 & 4:  If you attend camp during Week 2 or 4, and you have enough people to pay for a bus, send your unit number, your contact information, and details about your busing needs to our Program Director at Quinn.Ryan@acouting.org.  He can work with you to get a bus for your unit.

HOW TO REGISTER:  With our new website, bus seats are an option for each participant you register.  So, you can reserve them when you register them for camp, or you can add their bus seats later.  I suggest waiting until you know how many drivers you might have going to camp, and coming home from camp (each week you are there).  Just pay attention to the deadlines.

FEES:  The fee is $50 each way (or $100 round-trip), if you reserve and pay for it by May 1 (same deadline as traditional camp fees).  Starting May 2, the fee will be $55 each way or $110 round-trip.

NEW WAYS TO PAY (apply to buses, too):  You have the same payment options for buses that you do for summer camp, if you register online for bus seats by the deadlines.

PAYMENT REMINDER:  Make your online payment by May 1st.  If you mail or bring it to the office, it needs to be here BEFORE May 1st because I need time to apply it online by May 1st.

BUS SEAT CANCELLED?  You will see, “None” as a bus seat option.  Only use it for a Scout or Adult who originally signed up for a seat (one way or round-trip) but will no longer be on the bus.  This is the only way to cancel their fee.

ADULT SUPERVISION ON BUSES

  • Two Adults from your Troop are free for each bus trip (2 to camp and 2 from camp, each week). They don’t have to be the same adults coming home from camp that use the bus to go to camp.
  • NEW IN 2018: We plan to provide adult supervision for each bus to and from camp, but your unit is still welcome to provide it (since it will get 2 of your full-time adult leaders to camp, for free).  Contact our Program Director, Quinn, at Ryan@scouting.org or 847-748-9154, if you have someone who is interested and would be a great asset to our team.

Provisional Camp

Check out the Provisional Camping Page for more information.  Buses are part of the registration for Weeks 1, 3, 5, and 6.  Contact Debi if you have any questions.

 

Other Program Fees

There are other programs in camp that may cost money. Troops should take these into consideration when planning out the finances for their week at camp: